Committee: Terms of Office

NNNG Terms of Reference (2016) states:

  1. Chair shall serve for a term of 4 years and is elected from eligible committee members.
  2. All other officers shall serve for a term of 3 years.
  3. Any officer may serve for 3 consecutive terms, after which, they must stand down for at least one year before being considered again for office. The only exception to this is where nominations for a post have not been received by the closing date and the existing Committee member agrees to continue to serve the Committee, until a suitable replacement can be elected.
  4. The committee may elect a member to complete a term of office if left vacant.
  5. Nominations for committee posts will be invited 3 months prior to the end of the predecessor’s term of office. If more nominations are received than posts available, members of the committee will vote on appointment of officers, based on their knowledge, skills and commitment. Members will be informed of the officers appointed.

Committee: Roles & Responsibilities

Chair

Main responsibilities include:

  • Being present to Chair all committee meetings/working weekends and the NNNG conference.
  • Ensuring that the NNNG acts at all times in accordance with the NNNG Terms of Reference.
  • Ensuring that the NNNG is at the forefront of, and/or included in the development of any national reports, guidelines or initiatives related to nutrition and hydration in nursing.
  • Promoting the NNNG as the foremost authority in matters relating to nutrition and hydration in nursing and in the development of education and training courses for nutrition nursing and related subjects.
  • Providing leadership, support and guidance to the NNNG Committee.
  • Taking a proactive role in the annual NNNG Conference.
  • Representing the NNNG on BAPEN Council and any other working parties as and when thought appropriate by the Committee.

Time Commitment:

  • Variable – depends on time of year – 6-8 hrs/week
  • NNNG meetings at least 6-8 days/year.
  • National meetings 3-4 days/year – this may include BAPEN council and any other committees that the NNNG needs national representation on.
  • NNNG Conference 3 days/year.
  • Telephone / electronic communication with other committee members as necessary.
  • Other meetings will depend on what working parties the Chair is a member.

Secretary

Main Responsibilities include:

  • Organising dates for committee meetings / working weekends throughout the year and AGM at the annual NNNG conference.
  • Liaising with treasurer to organise venues for committee meetings.
  • Producing and distribute agenda for meetings and AGM following up on all matters not settled at previous meetings.
  • Checking agendas with Chair before distributing to the rest of the committee.
  • Taking and distributing minutes of the relevant meeting and any supporting documentation.
  • Typing minutes and having them checked by the rest of the NNNG committee before being agreed.
  • Once agreed send a copy of the minutes and agenda for the relevant meetings to the website co-ordinator for publication on the members’ area of the NNNG website.
  • Ensuring AGM is scheduled into annual conference programme.
  • AGM Specific responsibilities:
    • Keeping a sign in list of attendees at the meeting.
    • Giving a brief membership report detailing number of members and type of member. Any other news relevant regarding membership.
    • A copy of the minutes must be signed by the Chair and Secretary (electronic or hard copy).
    • Once agreed send a copy of the minutes and agenda of the AGM to the website co-ordinator for publication on the members’ area of the NNNG website.

Time Commitment:

  • Variable – depends on time of year – 6-8 hrs/week
  • NNNG meetings 6-8 days/year
  • NNNG Conference 3 days/year
  • Telephone / electronic communication with other committee members as necessary.
  • Other meetings will depend on what working parties the person undertaking the role is part of

Treasurer

Main Responsibilities include:

  • To support the Chair in the promotion of the NNNG and its work.
  • Organise and pay for venues for committee meetings throughout the year.
  • To administer the bank account(s) of the NNNG in response to the needs of the Group within boundaries as set by the Charity Commission.
  • To submit annual accounts to the Charity Commission on behalf of the NNNG.
  • To liaise with the Charity Commission on all matters for the NNNG.
  • To submit an annual report on the financial activities of the NNNG to the membership at the NNNG AGM at annual conference.

Time Commitment:

  • NNNG meetings 6-8 days/year
  • NNNG Conference 3 days/year
  • Telephone / electronic communication with other committee members as necessary.
  • Other meetings will depend on what working parties the person undertaking the role is part of.

Communications Officer

Main Responsibilities include:

  • To act as a communicator between the committee and membership.
  • To act as a point of contact for NNNG, answer enquires, recruit new members and liaise with the media as necessary.
  • To keep membership informed of key decisions and changes made by the NNNG committee.
  • Liaise with publishing companies to produce:
    • NNNG Newsletters, including Conference special, to include sourcing of Chair’s introduction, one article and any relevant news articles.
    • Updates for BAPEN, In Touch, e-Touch and annual report.
    • Advertising for NNNG as requested.

Time Commitment:

  • NNNG meetings 6-8 days/year.
  • NNNG Conference 3 days/year.
  • Telephone / electronic communication with other committee members as necessary.
  • Other meetings/ working